Maximum Sports Conditioning  Risk Plan

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Table of Contents                                                          

Introduction to COVID-19 Risk Assessment and Remediation Plan.. 4

Approach.. 4

Comprehensive COVID-19 Exposure Control Policies and Procedures: 4

Distancing and limiting exposure risks: 4

  1. Separation. 4
  2. Trainer/Employee Protection. 5
  3. COVID-19 Waiver. 5
  4. Sanitization. 5
  5. Pre-session safety screening: 6
  6. Ventilation. 6

Communication.. 6

Internal 6

External 6

Training-Staff. 6

Project Roles and Responsibilities. 7

Definitions of terms. 7

Resources: 9

Introduction to COVID-19 Risk Assessment and Remediation Plan

Maximum Sports and Conditioning has conducted a full Risk Assessment with impact study in response to recommendations set forth by the state of Washington, King County, World Health Organization, CDC, and local healthcare departments. In response to the assessment, Maximum Sports Conditioning has prepared risk remediation, training, and tracking plan to identify, mitigate and track any and all risks associated with COVID19.

Approach

Maximum Sports Conditioning will use the following templates to help assess risk impacts,  plan remediation efforts, implement new policies and procedures, and track all COVID19 related activity, screening, precautions, client communication, and training:

Impact Assessment
Task List
training Plan
Disinfecting Plan and Schedule
Communication Plan
Incident Log
Risk and Issue Log

Comprehensive COVID-19 Exposure Control Policies and Procedures:

Maximum Sports Conditioning is complying with social distancing and exposure recommendations by putting the following policies and procedures in place for PPE utilization, on-location social distancing, hygiene, sanitation, symptom monitoring, incident reporting, disinfection procedures, COVID-19 training, client communication plan, exposure-response procedures, and a post-exposure incident report recovery plan. There is a designated Site-Specific COIVD-19 supervisor to monitor and track the health of all employees and clients and to enforce the COVID-19 job safety plan at all times.

Distancing and limiting exposure risks:

1.     Separation

  1. The six-foot separation between employees and customers in all interactions at all times. When physical distancing isn’t feasible, barriers, masks, or staggering of office or training space is utilized.
  2. Staff is staggered so that no more than 2 people are occupying the office at the same time. In the event that there is a need for more than 2 people to utilize the same, the staff wears masks to limit exposure.
  3. The gym is clearly marked with arrows indicating one direction in and out of the facility
  4. Separate doors are used for entry and exit for staff, clients, vendors, tenants, and contractors, with signs indicating which doors to utilize.
  5. Per guidelines, fitness training is restricted to the outdoors and limited to no more than 5 people until restrictions are lifted
  6. Congregations of no more than 5 people are allowed in common areas, including the parking lot.
  7. training sessions are staggered to allow for disinfecting of equipment.
  8. Seats have been removed from the reception area

2.     Trainer/Employee Protection

  1. Trainers take their temperatures at home prior to arriving at the business or off-site location.
  2. The staff has been instructed to remain home if they or anybody in their home is exhibiting COVID-19 symptoms. The staff that comes to work with a fever above 100.4 is sent home.
  3. Staff is equipped with proper PPE at the expense of the employer

3.     COVID-19 Waiver

  1. A new waiver that explains what COVID-19 is and all associated risks are delivered to each client for review and signature. The waiver also states that the client is to inform Maximum Sports Conditioning if they, their family, or any guests with whom they have been in contact within a 14-day period have exhibited COVID-19 symptoms. It is the client’s responsibility to alert Maximum Sports Conditioning to any changes in their health status.

4.     Sanitization

  1. The direction of frequent hand washing of staff, guests, and clients is strictly enforced.
    1. When handwashing is not possible, multiple hand sanitizing stations are available at all times. Sanitizer contains at least 60% alcohol.
    2. All clients and trainers wash their hands or use hand sanitizer upon entrance of the facility or start of outdoor session under trainer supervision.
  2. The disinfecting schedule is enforced for all surfaces inside the gym and sanitization of all items used when training outdoors. The disinfecting schedule identifies all surface areas that are routinely cleaned along with a date, time, and sign off.
  3. Tissues and trash cans are placed throughout the facility, along with sanitizing products and paper towels. When trash cans are not available, trash bags are utilized.
  4. The drinking fountain is used to fill up water bottles only. Clients bring their own water bottles.
  5. training equipment is sanitized after each use using an approved cleaner. The cleaner is allowed to sit on the product per cleaning instructions outlined by the manufacturer.

5.      Pre-session safety screening:

  1. Clients check in with trainers prior to the start of each session. A no-touch thermometer is used to screen for out of range temps. The client is asked to review a list of symptoms to clarify that they nor any of their family members, to the best of their knowledge, have any of the listed COVID-19 symptoms.
  2. A safety briefing is conducted at the beginning of each personal training session to reemphasize the protective measures for everyone, including the need for social distancing during sessions and in the parking lot.
  3. High-Risk clients are not permitted until Phase 2 re-opening. High-risk clients are given the option for remote training.

6.     Ventilation

  1. Doors are kept open during business hours to improve ventilation.
  2. Fans are utilized in the gym and office area to improve ventilation.

Communication

Internal

  1. Staff receives ongoing internal communication regarding the current COVID-19 trends, tracings, impacts to clients and staff, L&I and WA State Unemployment, and all news releases in the form of text, email, or online meeting applications.

External

  1. Clients are educated at the start of each session regarding COVID-19 symptoms, the possibility of lack of symptoms, risks, and measures to take if they or a family member is exhibiting symptoms.
  2. Maximum Sports Conditioning utilizes social media and its web site to convey alerts
  3. Maximum Sports Conditioning utilizes email to convey their changes to policies and procedures, along with recourses for clients to utilizes for aid.

Training-Staff

The staff has partaken in extensive COVID-19 risk training. Each staff member has completed the following training, in addition to daily news briefings.

  1. CDC Train Program “The Basics of COVID Disease”
  2. John Hopkins Publication, “Coronavirus: SARS, MERS, and 2019-nCov”
    1. https://www.centerforhealthsecurity.org/resources/fact-sheets/pdfs/coronaviruses.pdf
  3. WHO Covid-19 training
    1. https://www.who.int/emergencies/diseases/novel-coronavirus-2019/training/online-training

Project Roles and Responsibilities

The following table details specific responsibilities for the different aspects of risk management.

Risk Identification

Staff

Risk Registry

Becca Harris

Risk Assessment

Becca Harris

Risk Response Options Identification

Daniel Jahn

Risk Response Approval

Daniel Jahn

Risk Contingency Planning

Becca Harris and Daniel Jahn

Risk Response Management

Becca Harris

Risk Reporting

Staff

  

Table 1: Project Team

Definitions of terms

Several terms will be defined to ensure clarity in defining and determining risk.      

Risk Register – An addendum document for the Risk Management Plan that is used to document and manage risk.  The Risk Register is maintained by the Manager or Owner. The Risk Register is an Excel document that will live in the project folder.

Risk Factor – Documents the risk factor or adverse event(s) that may place demands on project resources or project timeline.

Probability – The likelihood that the adverse event will occur. For example, a 50% chance that COVID-19 cases will increase in the area after stage 2 re-opening.  

Complexity Score – A score of five would indicate the task is highly complicated

Schedule Impact – Length of delay the adverse event would cause in re-opening (days, weeks, hours, etc.).

Production Impact – Impact that an adverse event may have that results in a reduction in work or products that are developed.

Financial Impact – The impact of the adverse event on the department or business  

Staffing Impact – Increase or decrease in hours, regular pay, incentive pay, staffing levels, assigned areas, restrictions on vacation leave, etc.

Safety Impact – Anything that may increase the likeliness of spreading or being exposed to COVID-19

Communication Impact – Increase or decrease in the amount of internal or external communication. Changes to how communication is being made and how often. Use the Communication Log to track all internal and external communication.

Mitigation Options – Ways to mitigate risk and/or why it is appropriate to accept the risk

Resources:

The following items are to be read, shared, and used for completion of your Assessment and Remediation Plan, Communication Plans, and Education/training Plans:

  1. Corona Prevention L&I Publication
    https://lni.wa.gov/forms-publications/F414-164-000.pdf
  2. Cleaning and Disinfecting Guideline: CDC:
    This guidance provides recommendations on the cleaning and disinfection of rooms or areas occupied by those with suspected or with confirmed COVID-19. It is aimed at limiting the survival of SARS-CoV-2 in key environments. These recommendations will be updated if additional information becomes available.

These guidelines are focused on community, non-healthcare facilities such as schools, institutions of higher education, offices, daycare centers, businesses, and community centers that do, and do not, house persons overnight. These guidelines are not meant for cleaning staff in healthcare facilities or repatriation sites, households, or for others for whom specific guidance already exists.
https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html

  1. Interim Guidance for Businesses and Employers Responding to Coronavirus Disease 2019

https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html

  1. CDC Activities and Initiatives Supporting the COVID-19 Response and the President’s Plan for Opening America Up Again

https://www.cdc.gov/coronavirus/2019-ncov/downloads/php/CDC-Activities-Initiatives-for-COVID-19-Response.pdf#page=49

https://www.cdc.gov/coronavirus/2019-ncov/downloads/php/CDC-Activities-Initiatives-for-COVID-19-Response.pdf#page=49